Gujarat Informatics Limited

Block 1, 8th floor, Udyog Bhavan
Sector-11, Gandhinagar- 382 010
Phone : 079-23256022

Fax : 079-23238925

E-mail: info@gujaratinformatics.com
Website: www.gujaratinformatics.com

Right to Information Act, 2005

1. The Particulars of organization/ functions and duties:
   
   
2. The Powers and Duties of Officers and Employees:
   
   
3. The Procedure followed for decision making process, including channels of supervision and  accountability:
   
   
4. The Norms set by it for the discharge of functions:  
   
   
5. The Rules, Regulations, Instructions, Manuals and Records held by it or under its Control or used by its Employees for Discharging its Functions:
   
   
6. A Statement of the Categories of Documents that are held by it or under its control:
   
   
7. The Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof:
   
   
8. A Statement of the Boards, Councils, Committees and other Bodies Consisting of Two or more Persons Constituted as its part those Boards, Councils, Committees and other Bodies are Open to the public, or the Minutes of such Meetings are Accessible for Public:
   
   
9. A Directory of its Officers and Employees:
   
   
10. The Monthly Remuneration Received by Each of its Officers and Employees, Including the System of Compensation as Provided in its Regulations:
    
    
11. The Budget Allocated to Each of its Agency, Indicating the Particulars of all Plans, Proposed Expenditures and Reports on Disbursement made:
    
    
12. The Manner of Execution of Subsidy Programmes, including the amounts allocated & the details of Beneficiaries of such Programmes:
    
    
13. Particulars of Recipients of Concessions, Permits or Authorizations  Granted by it:
    
    
14. Details in Respect of the Information, Available to or held by it Reduced in an Electronic Form:
    
    
15. The Particulars of Facilities available to Citizens for Obtaining Information, Including the Working Hours of a Library or Reading Room, if Maintained for Public use:
    
    
16. The Names, Designations and Other Particulars of the Public Information Officers:
    
    
17. Such Other Information as may be Prescribed; and thereafter update these Publications every year:  

Manual – 1 :- The Particulars of its Organization, Functions & Duties

Gujarat Informatics Ltd. (GIL) was established as the nodal agency for IT development in the state in February 1999, by the Government of Gujarat.  The company was started with a clear objective to promote IT and accelerate the process of E- Governance in the state. Along with the announcement of the IT policy, the Government has enabled GIL to effectively implement IT projects in the state. 

The State Government has set up Gujarat Informatics Ltd. with the following main objectives:

1. To help various players in IT field and in implementing IT Policy.
2. To select consultants/specialists for providing services to various Government departments/agencies under broad frame work contracts.
3. To provide input for formulation and review of State Information Policy.
4. To formulate and implement action plan which would carry out the objectives of State IT Policy.
5. To promote investment in IT sector.
6. To provide technical assistance to Govt. organization in IT field.
7. To be the nodal agency for IT training in Govt.
8. To help frame guidelines regarding opening of new Govt. affiliated institutes in IT field.
9. To establish framework contracts with reputed suppliers/consultants/experts to provide a range of IT consultancy and specialists services to the Govt./Govt. agencies.
10. To put in place policy framework for State information infrastructure and to help create the same.
11. To promote electronic commerce.
12. To help promote IT centre in State of Gujarat.

Mission

To help improve processes in the Government by using computing devices, communication systems associated electronics and software to provide better delivery systems to the citizens.

It is very clearly understood that IT is not an end in itself but means to provide better quality of life to the citizens of the State. It does not aim at merely automating existing process but the target is to use IT to improve overall organizational efficiency and pass the benefits to the citizens of the State.

Starting Hours of the Office:                        10.30 hrs

Closing Hours of the Office:                        18.10 hrs

Recess Hours:                                              14.00 hrs to 14.30 hrs

Except Designated holidays published by the State Government

Manual – 2 : The Powers and Duties of Officers and Employees:

Manual – 3: The Procedure followed for decision making process, including channels of supervision and accountability :

The files are submitted by Executive Assistants/ Executives to the respective Manager/ Senior Manager/ Director and then to the Managing Director.

All files relating to Payments are routed through Company Secretary and Senior Manager (Services) before submission to the Managing Director.

Manual 4: The Norms set by it for the discharge of functions : 

Instructions, Office Orders issued by the management from time to time and the relevant Govt . Resolutions issued by various Govt. Depts. like Science & Technology Dept , Finance Dept. , General Administration Dept. etc. are followed for Discharge of Functions by the officers and the employees.

Manual 5: The Rules, Regulations, Instructions, Manuals and Records held by it or under its Control or used by its Employees for Discharging its Functions :

For Gujarati Typing:
BNK-1098-2436-2 Date: 4-2-1999

For Training Govt Personnel:
ITP-1099-434-ITD Date: 9-9-1999 (461 KB)

For IT Incentive Scheme:
INP-1099-252-ITD Date: 09-03-1999 (740 KB)
INP-1099-252-ITD Date: 02-02-2000 (112 KB)

For Website Development:
Amendment to Website Development GR Date : 4-6-2002 (212 KB)
Amendment to Website Development GR Date : 13-12-2001 (232 KB)
ITP-1099-585-ITD Date: 14-2-2000 (358 KB)

For IT Infrastructure :
ROW/2002/DST Date: 14-10-2002 (91.3 KB)

For Gujarati Software Packages and related services
ITP-2000-203-ITD Date: 29-08-2003 (44.5 KB)

Relaxation in "The Bombay Shops and Establishments Act, 1948" for IT Software & ITES Companies:
GHR-2003-78-FAC-1099-4412-M(3) (158 KB)

Policy Guidelines for Local Area Network (LAN) Hardware and System Integrators Procurement.  

LAN-2004-927-DST Date: 30 July 2004 (33 KB)

Policy Guidelines for Availing IT/ITES solutions, projects, products and related services.  

TSP-2004-808-DST Date: 30 July 2004 (19 KB)

Download Handbook on Standard Procedure for Computerization - Volume I for Govt. Departments/HoDs/Boards/Corporations/Urban & Rural Local Bodies (270 KB)

  Standard Format of Deliverables :

• User Requirement Specification (URS)
• System Requirement Specification (SRS)

• Software Requirement Specification (SDD)

• Techno Commercial Evaluation Document (TCED)

• EIS-MIS Requirement Document (EMRD)

• Re-engineering Requirement Document (RRD)

• Requirements Traceability Matrix (RTM)
  

Extension of IT Incentive Scheme

INP-2004-327-STD Date: 28 September 2004

INP-2004-327-STD Date: 14 February 2006

Gujarat Industrial Policy - 2003 : Scheme for Financial Assistance to Industrial Parks

Liberalization of Policy Guidelines for Local Area Network (LAN) Hardware and System Integrators Procurement

LAN-2004-927-DST Date: 20 November 2004 (33 KB)

Please see the Latest Tender Rates of Computer Hardware under the

GR No LAN-2004-927-DST date 20-11-2004

Policy guidelines for imparting computer training to Government personnel through empanelled training institutions for CCC level course and examination

TRG-102003-1373-DST Date: 04 May 2005 (147 KB)

Guidelines for Condemnation of IT Hardware and Electronics Items

DST Notification: (Part - IV-B) Rules & Orders (Other than those published in Part I, I-A and I-L) made by the Government of Gujarat under the Gujarat Acts

GST/2004-01/CYC-2003-GOI-3-DST Date: 24 June 2004 (839 KB)

Policy Guidelines for Annual Maintenance Contract for LAN Hardware & Associated System.

LAN-2004-927-DST Date: 30 July 2004 (21 KB)

Amendment :LAN-2004-927-DST Date: 22 February 2006

Amendment : LAN-2004-927-DST Date: 24 March 2006

TSPs Application specific software should get tested at EQDC (Electronic and Quality Development Centre), GIDC Electronics Estate, Gandhinagar

MIS/2005/2670/IT  Date: 10 March 2006

Acceptance of Bank Guarantee as Security Deposit and Earnest Money Deposit

EMD-SD/102006/108/GRF-DM Cell Date : 10^th April 2006

IT Policy 2006-2011

ITP-102006-942-DST Dated 1^st November 2006

Website Development & Maintenance

WEB-2006-1178-IT dated September 19^th, 2007 issued by DST

Amendment in purchase of Laptops in Government Offices

Circular No. COS/2004/339-DST, dated January 30^th, 2009 issued by DST

Policy Guidelines for implementing security measures for e-Governance systems

G. R. No. SWN/132008-303097-DST, dated November 05^th, 2009 issued by DST

A Statement of the Categories of Documents that are held by it or under its control :

Policy Guidelines conveyed through Government Resolutions are available on www.gujaratinformatics.com

Manual – 7:-

The Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: Implementation & Formulation of Policy

Gujarat Informatics Ltd. does not have any direct contact with the public for the present. There is no arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: Implementation & Formulation of Policy

However suggestions are always welcome for overall improvement of the company.

Manual – 8:- A Statement of the Boards, Councils, Committees and other

Bodies Consisting of Two or more Persons Constituted as its part those Boards, Councils, Committees and other Bodies are Open to the public, or the Minutes of such Meetings are Accessible for Public:

The State Government has appointed the members of the board bof directors of the company under whose direction, control and supervision the company functions. The present members of Board of Directors are as under.

Manual – 9 :- A Directory of its Officers and Employees.

Gujarat Informatics Limited

Block 1, 8th floor, Udyog Bhavan
Sector-11, Gandhinagar- 382 010
Phone : 079-3256022

Fax : 079-3238925

Manual – 10:- The Monthly Remuneration Received by Each of its Officers and Employees, Including the System of Compensation as Provided in its Regulations: (Updated on: 31st July, 2011)

Manual – 11:- The Budget Allocated to Each of its Agency, Indicating the Particulars of all Plans, Proposed Expenditures and Reports on Disbursement made:

Manual – 12:- The Manner of Execution of Subsidy the amounts allocated & the details of Beneficiaries of such Programmes:

Manual – 13:- Particulars of Recipients of Concessions, Permits or Authorizations Granted by it:

Manual – 14:- Details in Respect of the Information, Available to or held by it, Reduced in an Electronic Form:

Manual – 15:- The Particulars of Facilities available to Citizens for Obtaining Information, Including the Working Hours of a Library or Reading Room, if Maintained for Public use.

Manual – 16:- The Names, Designations and Other Particulars of the Public Information Officers

Manual – 17:- Such Other Information as may be Prescribed; and there after update these Publications every year:

(1) How to get our Computer Hardware and Networking product registered with GIL/GOG ?

At present computer hardware and networking components are procured through open tenders for which advertisements are publishes in various Newspapers and uploaded on websites (www.gujaratinformatics.com)

There is no system of product registration with GIL.

(2) I need information about the tenders released by the Gujarat Informatics Ltd. Where can I find them?

Please visit our website www.gujaratinformatics.com for the latest tender releases of GIL.

(3) Where can I find the list of Government Resolutions (GRs) and Forms?

Visit http://grbook.gujarat.gov.in/  for GRs and http://formbook.gswan.gov.in/  for forms. There one can download the forms and GRs and facility has been provided at these sites by which the requested GRs and forms can be sent at the email address provided by you.

(4) What is eGovernance?

e-Governance is to enhance the access & delivery of Government information and services to citizens, business partners, employees, other agencies, and Government entities by using Information & Communication Technology.

(5) What is the scope of e-Governance?

Accountability - To make Government move open and transparent.

Example: publishing council debates and minutes on the web for easy access by public and press;

Transparent and Fair Services Delivery - Automating for efficient interactions with the public and business, and increasing access points. There are powerful anti-corruption opportunities through liberalizing access points.

Example: Electronic exchange of land registry information with land agents and lawyers; making forms and licensing available electronically to avoid trips to government offices with the risk of wasted time and bribes;

Governance - An emerging area where some jurisdictions are experimenting with alternate polling and electoral processes.

Example: some political parties are using telephone automated response systems to vote for leadership candidates;

(6) What is the reach/impact of eGovernance?

The internet is the most powerful and popular means of delivering eGovernance. However, services may also be delivered through: Conventional Telephone - Call centers, automated voice responses, automated notification of events, easily combined with FAX for FAX-on-demand of forms and information; Wireless Digital Telephone and Messaging Technology - Wireless technology offers a cost-effective telecommunication and Internet services to rural areas. FAX - Diversifying delivery channels extends the services to as many citizens as possible. Access can also be expanded creatively; for example, where individual personal computer ownership is low, access to computers may be made available through a coop, community police station, or other group. Use of existing telephone and FAX technology is often a quick solution. Radio - Radio is the most cost-effective communication method in rural community. UNICEF experimented in rural Sri Lanka a Community Radio/Internet Project, where local resource persons translate Internet content to radio program so that local people can have an access to information on the Internet.

(7) How does e-Governance benefit citizens/govt?

The Indian Ministry of IT will soon set the pace for hi-tech governance by developing software to process a wide variety of proposals. Officials at various levels will have to make online decisions on these proposals. Such software will not only get rid of red tape, but will also increase transparency. Files and dossiers will no longer have to move from table to table. No longer will Indian people need to pay endless visits to government offices to get their proposals cleared.

(8) What needs to be done to speed up the pace of e-Governance activities (by Govt/Citizens)?

e-Governance initiatives can be implemented at the central or local government level. In general, coordination will be required to help in the identification of crosscutting issues and the creation of appropriate strategies to address them such strategies should include details of departmental and sector programs to transform their businesses in accordance with an overall eGovernance strategy. 

 (Updated On: 28/06/2010)